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IT: Policies: LISTSERV Policy |
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[View the policy in
PDF/printer friendly format.] Effective: February 26, 2003 Policy Policy Rationale Guidelines Acceptable Users LISTSERV Fee Priorities Enforcement and Penalties for Violation Requesting a List Campus Wide LISTSERV Lists Campus Wide LISTSERVS Campus Wide LISTSERV List Guidelines How to Write and Send an Announcement How to Send an Emergency Announcement Announcement Guidelines How to Remove Yourself from the CMUtoday List Campus Wide LISTSERV List Contact Information POLICY Policy University departments or student organizations requesting mass emails to listserv lists will be assessed a fee for this service to assist in covering costs of maintaining the listserv. Rationale Listserv use by the university community is growing and has become a desired service of the university. Any service of the university that is critical to the daily operation and instructional processes of the university community must be managed. Unrestricted use of listserv/electronic information services leads to the creation of an ineffective and costly system to manage. The purpose of the listserv policy is to encourage and allow for the maximum utilization of listserv services, yet provide a methodology that ensures the efficiency, effectiveness, and manageability of the service, based on the principle that the electronic information environment is provided to support University business and its mission of education, research and service. Other uses are secondary. Uses that threaten the integrity of the system; the function of non-University equipment that can be accessed through the system; the privacy or actual or perceived safety of others; or that are otherwise illegal are forbidden. Guidelines By using University electronic information systems you assume personal responsibility for their appropriate use and agree to comply with this policy and other applicable University policies. Acceptable Users: Only individuals that are primarily affiliated with Central Michigan University as faculty and staff members are allowed to request that Listserv lists be created. However, faculty and staff members may delegate the maintenance of a list to students. To establish a new Listserv list you must be a faculty or staff member, or be able to ask one to "sponsor" you. Each person with access to the University's computing resources is responsible for their appropriate use and by their use agrees to comply with all applicable University, college, and departmental policies and regulations, as well as the policies for computing and networking resources. Campus wide listservs are monitored closely and each have an approval authority to authorize the information before distribution (see campus wide listserv list). Listserv Fee: Most listservs are available for use by the campus community at no charge. There will be a minimal charge for the use of the student listserv (DEANSTU). There will be a $0.05 charge per email address for this list. Priorities: When demand for computing resources may exceed available capacity, priorities for their use will be established and enforced. Authorized faculty and staff may set and alter priorities for exclusively local computing/networking resources. The priorities for use of University-wide computing resources are:
Enforcement and Penalties for Violation: It may at times be necessary for authorized systems administrators to suspend someone's access to University computing resources immediately for violations of this policy, pending interim resolution of the situation (for example by securing a possibly compromised account and/or making the owner of an account aware in person that an activity constitutes a violation). In the case of egregious and continuing violations suspension of access may be extended until final resolution by the appropriate disciplinary body. Each listserv owner will be responsible for monitoring the traffic for his or her particular list. Listserv owners are responsible for notifying the user and Information Technology if the user is in violation of this policy, and other applicable University policies, as well as City, State and Federal laws and regulations. Requesting a List: The sponsor will need to contact Information Technology and request that a Listserv list be created. A request form can be completed online at http://www.oit.cmich.edu/computing/default.htm, or Information Technology may be contacted in person at Foust Hall 001 or by phone at (989) 774-3611. When requesting that a Listserv list be created, the sponsor will need to specify the mission of the list. Campus Wide Listserv Lists: There are various listserv lists available for campus wide communication, such as the ALLSTAFF and DEANSTU lists. The approval authority reserves the opportunity to edit or reject announcements or to defer them to CentraLine, the internal newsletter, which is available to all employees. Messages that will not be approved include job postings, business advertisements, or messages directed to a limited audience. Remember that not all employees or students have e-mail or use it regularly. CAMPUS WIDE LISTSERVS
CAMPUS WIDE LISTSERVS
CAMPUS WIDE LISTSERV LIST GUIDELINES How to Write and Send an Announcement Announcements must be sent by e-mail to the appropriate list address (see above). The subject line of the e-mail message must be the title of the announcement, written in all capital letters. This title must also be the first line of the announcement, written in all capital letters. Announcements must include the following information for the person submitting the announcement: name, department or office name, campus phone number, and e-mail address. This should be written in parentheses at the end of the message. Please use the following format: (Submitted by: name, office name, phone ****, e-mail address). Announcements must be 100 words or less, including the title and the required submission information at the end of each announcement. Announcements must be one paragraph only, and they must be written in paragraph form. Your signature file should be turned off before sending an announcement. A signature file may not be used as a substitute for the submission information requirement listed above. Double check all dates, times and locations included in your announcement. How to Send and Emergency Announcement
Announcements are usually run one time and not repeated. Information submitted by 4pm. weekdays may be sent (if approved) the next weekday. One set of announcements will be sent each weekday. Emergency announcements may be sent as soon as possible, the same day on rare occasions. Emergency announcements will only be approved and sent for real emergencies. (See the instructions above for sending an emergency announcement.) Emergency announcements will only be used for real university emergencies, urgent messages or last-minute cancellations that could not have been included in the regular daily announcements. Emergency announcements will not be approved for last-minute event notices or announcements that can wait until the next day. Please plan ahead. After you have sent your message to one of the addresses above, the message will be returned to either Public Relations & Marketing, Human Resources, Faculty Personnel Services, or the Office of Dean of Students as the listserv owner, for approval. Upon approval of the message, the message will be authorized to be distributed. How to Remove Yourself from the ALLSTAFF List If you do not wish to receive the CMUtoday announcements, go to https://listserv.cmich.edu/cgi-bin/alloff.pl. To access this page you will need to use your global ID and password. Please do not go to this Web page unless you are certain that you want to be removed from the list. If at a later time you wish to add yourself back to the CMUtoday list, go to the Web page at https://listserv.cmich.edu/cgi-bin/allon.pl. LISTSERV Contact Information Please forward your questions and/or suggestions to the appropriate contact person. Please refer to the chart below for contact information for a particular listserv list.
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Site Map | Contact Webmaster Office Of Information Technology, 208 Warriner Hall Help Desk phone: (989) 774-3662 | IT phone (989) 774-1474
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